What Does the Commanders Emergency Response Program Review Board Do
Commander's Guide to Money as a Weapons System Handbook
Handbook 09-27
April 2009
Commander'south Emergency Response Program
Chapter four
The Commander's Emergency Response Program (CERP) enables local commanders in Afghanistan and Iraq to respond with a nonlethal weapon to urgent, modest, humanitarian relief, and reconstruction projects and services that immediately assistance the ethnic population and that the local population or government can sustain. The Department of Defence force (DOD) defines urgent as any chronic or acute inadequacy of an essential good or service that in the judgment of the local commander calls for firsthand activity. Prior coordination with community leaders increases goodwill.
With most small-scale projects (less than $500 m [K]), CERP is a quick and effective method that provides an immediate, positive affect on the local population while other larger reconstruction projects are still getting off the ground. The keys to projection option are:
- Execute quickly.
- Apply many people from the local population.
- Benefit the local population.
- Be highly visible.
CERP rules and guidance:
- Ensure local, donor nation, nongovernmental system, or other assistance or reconstruction resources are not reasonably available before using CERP funds.
- Commanders:
- Should consider complementary programs provided by the U.S. Bureau for International Evolution and other nongovernmental agencies operating in their areas of responsibility.
- Will coordinate and make up one's mind project needs with local government agencies, civil affairs elements, engineers, provincial reconstruction and development committees (PRDCs), provincial reconstruction teams (PRTs), and/or agricultural development teams (ADTs) to gain the greatest consequence, ensure synchronization, and provide for projection acceptance with follow-on project maintenance and sustainment as required by the documented authorities of Afghanistan or Iraq .
- Must ensure reasonable prices are paid for services and supplies received and projects are constructed to a modest, functional standard.
- Will not deliberately over-pay for projects or commingle funds.
- Can quickly execute projects that do not exceed $500K without a warranted contracting officer simply with a U.S. regime (USG) employee (not a contractor) trained as a project purchasing officer (PPO).
- U.Southward. appropriated and Afghan or Iraqi funded CERP projects exceeding the $500K threshold require contracts by a warranted contracting officer.
- Use a warranted contracting officer for projects under $500K when the technical complexity or the telescopic of the project exceeds the abilities of the PPO.
- A CERP review board will consider the projection requests.
- Insert the following clauses into all major subordinate command (MSC) memorandums of agreement entered into with a government of Iraq (GOI) or regime of Afghanistan official to ensure the follow-on sustainment of projects:
- "Nothing in this memorandum of agreement authorizes the commitment or obligation of appropriated funds of the Us prior to their availability, or in violation of whatever applicable statue, regulation, or policy of the authorities of the U.s.a. of America."
- "This document expresses the participants' intent to achieve the goals of this project. The participants intend for this project to benefit the neighborhood and its people for years to come up. It is not, however, a legal instrument that binds the participants under international police force. Rather, it embodies the aspirations toward which the participants strive."
- The authorized methods of payment in the club of payment preference are:
- Electronic funds transfer.
- Check drawn against a limited depository account.
- Local currency (Afghan Afghani or Iraqi Dinar).
- U.S. currency.
- Run into your supporting resources management office for funding amount limits and approval authority.
- DOD requires incorporating CERP guidance into contracts, as appropriate, to embrace the execution, management, recording, and reporting of expenditures of U.South. appropriations and other funds made available for the CERP.
Specific uses for the CERP:
- Water and sanitation. Projects to repair or reconstruct water or sewer infrastructure, including water wells.
- Food production and distribution. Projects to increase nutrient product or distribution processes.
- Agronomics. Projects to increment agronomical production or cooperative agronomical programs.
- Electricity. Projects to repair or reconstruct electrical power or distribution infrastructure, including generators.
- Healthcare. Projects to repair or reconstruct hospitals or clinics or to provide urgent healthcare services, immunizations, medicine, medical supplies, or equipment.
- Didactics. Projects to repair or reconstruct schools, buy school supplies, or equipment.
- Telecommunications. Projects to repair or reconstruct telecommunications systems or infrastructure.
- Economical, financial, and management improvements. Projects to improve economical or financial security.
- Transportation. Projects to repair or reconstruct transportation systems, roads, bridges, or transportation infrastructure.
- Rule of law and governance. Projects to repair or reconstruct government buildings such as administration offices, courthouses, or prisons.
- Irrigation. Projects to repair or reconstruct irrigation systems, including canal cleanup.
- Borough cleanup activities. Projects that remove trash, clean up the community, or perform beautification.
- Borough support vehicles. Projects to purchase or lease vehicles to support civic and customs activities.
- Repair of civic and cultural facilities. Projects to repair or restore civic or cultural buildings or facilities.
- Repair damage that results from U.Due south., coalition, or supporting military operations that is non compensable under the Foreign Claims Act.
- Condolence payments to individual civilians for decease, injury, or property damage resulting from U.Southward., coalition, or supporting military operations.
- Payments fabricated to surviving spouses or next of kin of Afghan or Iraqi defense or law personnel who were killed equally a issue of U.S., coalition, or supporting military operations (hero payments [formerly referred to equally martyr payments in Iraq]).
- Payments to individuals upon release from detention (only applies to MSC not-theater internment facility holding areas).
- Protective measures, such equally fencing, lights, barrier materials, berms over pipelines, or guard towers.
- Temporary contract guards for critical infrastructure (for example, oil pipelines or electric ability lines).
- Other urgent humanitarian or reconstruction projects. Projects to repair collateral boxing impairment not otherwise payable because of combat exclusions or condolence payments.
Commanders will ensure CERP projects focus primarily on:
- Projects that can be sustained by the local population or regime and cost less than $500K.
- Reconstructing structures damaged later on military operations to rapidly improve conditions such as repairing homes, roads, and mosques.
- Making emergency repairs on disquisitional facilities such equally hospitals, water handling facilities, and electric plants.
- Economic development.
- Resolving critical infrastructure shortfalls that can exist rapidly repaired such as bridges, sewage, and phone systems.
- Reducing the hazard of injury to the local populace past means such as amalgam security fences and barriers; providing trash and sewage removal; providing blankets, infinite heaters, and propane where unavailable; and installing traffic control and other warning signs.
- Procuring critical equipment to replace lost, stolen, and nonrepairable items or to establish disquisitional, community-essential services such as ownership new parts for a water pump, fill-in generators for a hospital, or firefighting equipment for a community fire department.
- Employing as many Iraqi people equally possible.
Commanders volition not use the CERP for the following:
- Projects with a direct or indirect do good to U.S., coalition, or other supporting personnel.
- Providing appurtenances, services, or funds to national armies; national guard forces; border security forces; civil defense forces; infrastructure protection forces; highway patrol units; police; special police or intelligence; or other security forces (except contract guards such equally Sons/Daughters of Republic of iraq and/or corresponding initiatives in Afghanistan).
- Weapons buyback programs or other purchases of firearms or armament (except as authorized by law and with separate implementing guidance).
- Amusement (except light refreshment costs purely incidental to either an approved CERP project opening ceremony or a conference in back up of a CERP projection).
- Reward programs.
- Removal of unexploded ordnance (unless incidental to construction or an agronomical development project).
- Duplication of services available through municipal governments.
- Salaries, bonuses, or pensions of Afghan and Iraqi military or civilian government personnel.
- Training, equipping, or operating costs of Afghan and Iraqi security forces.
- Support to individuals or private businesses (except condolence, former detainee, or hero payments; boxing harm payments; or micro-grants).
- Conducting psychological operations; information operations; or other U.S., coalition, Afghan, or Iraqi security operations.
- Loans or capitalization of lending institutes.
- Purchasing goods or services from any U.S. trade-sanctioned nation.
- Stipends for trainees of CERP-funded education or training programs.
Send requests for clarification and exceptions to CERP policies through the resource managing director (G8) to the senior resources management program coordinator (C8/G8) or to the respective functional program manager for action.
Approving Authorities (DOD Financial Guidance, 18 December 2008)
Afghanistan
The commander of U.South. Central Command (CENTCOM) must approve projects greater than $two million (M) of appropriated CERP funds. The CENTCOM commander may consul this approval authority to his deputy commander or to the U.S. Forces-Afghanistan (USFOR-A) commander, provided the USFOR-A commander is not also serving every bit the combined articulation task force commander who already has responsibleness to corroborate projects up to $2M.
Republic of iraq
Projects using appropriated CERP funds are capped at $2M. The Secretary of Defence force may waive this funding limit if he: (ane) determines the projection is required to see urgent humanitarian relief and reconstruction requirements and that it will immediately assist the Iraqi people, and (2) submits notification of his waiver in writing to the defense committees within fifteen days of his waiver. The waiver is required to discuss the unmet and urgent needs addressed past the project and whatsoever arrangements between the USG and the GOI regarding the provision of Iraqi funds to acquit out and sustain the project.
The Secretary of Defense or Deputy Secretary of Defense (if authority is delegated) must certify that any projection funded with appropriated CERP funds over $1M addresses urgent humanitarian relief and reconstruction requirements that will immediately assist the Iraqi people.
Projects costing more $750K are expected to be funded on a cost-share basis with the GOI. All projects over $750K require either an explanation of the cost-share arrangement with the GOI or a justification that the project directly benefits U.Southward. security objectives in Republic of iraq and should exist pursued even in the absence of cost sharing.
Commanders will continue to identify and pursue opportunities to transition responsibleness for larger economic revitalization efforts to the GOI and will include a description of these efforts in the "commander's narrative" section of the quarterly report.
Personnel Responsibilities
CERP is a commander's program and commanders have significant responsibility in ensuring its success.
All commanders:
- Place CERP projects in coordination with local authorities officials and agencies and key staff elements.
- Consult with the appropriate PRDCs (including PRTs; embedded PRTs; ADTs; and provincial support teams, where established) prior to initiating whatever CERP project of $50K or more.
- Approve CERP projects consistent with their approval regime and funding availabilities.
- Ensure proper management, reporting, and fiscal controls to account for funding.
- Review project results and result a clearance memorandum for record stating: "I accept reviewed and canonical these projects, and they are complete and attach to the guidelines prepare along in the CERP guidance and applicative bitty orders."
Specific control responsibilities:
- Unit commander:
- Identifies the scope of the proposed project.
- Develops a statement of work or project proposal.
- Prepares a Standard Form 44 (Purchase Lodge-Invoice-Voucher), Department of the Army Form 3953 (Purchase Asking and Delivery Course), or a Section of Defense Form 1149 (Requisition and Invoice/Shipping Certificate) as required.
- Provides the information to the battalion-level CERP project managing director.
- Ensures construction meets technology standards and performance is updated against the relevant metrics.
- Ensures final inspections are completed, projection is documented as required, and project is transferred to the appropriate Afghan/Iraqi government officials for sustainment.
- Brigade/Battalion commander:
- Is the CERP project manager.
- Appoints PPOs and paying agents (PAs) in writing. (The appointment order specifies the maximum corporeality the PPO may manage or that the PA may draw from the finance role. The PPO volition receive appointment orders upon successful completion of PPO training by a warranted contracting officeholder, and the PA on completion of preparation past the finance function.)
- Ensures no one serves as both PPO and PA.
- PPO:
- Is the direct representative of the contracting officeholder.
- Must be a USG employee and non a contractor or coalition member.
- Receives authority to procure services and supplies from the commander in accordance with policies and procedures outlined in training received from the advisable contracting office.
- Contracts to obtain services and supplies subject area to specific rules applicative to the project cost.
- Manages individual CERP projects to completion.
- Directs the PA to make installment (in-progress) and last payments according to control guidance and finance regulations.
- Maintains projection files in accord with command guidance.
- May be held financially liable.
- May exist subject to administrative actions or criminal prosecution for making prohibited purchases.
- PA:
- Is the direct representative of the servicing finance office's disbursing officeholder (Practice)
- Receives and disburses cash for CERP project expenditures according to control guidance and finance regulations.
- Is trained by the servicing finance part.
- May be a coalition fellow member subject area to continued Secretary of Defense force blessing and if internal controls are met to ensure the restitution of USG funds if they are lost.
- May exist held financially liable for whatsoever loss of funds.
- May exist held financially liable for whatsoever greenbacks, negotiable instrument, and/or paid vouchers entrusted to him.
- May not delegate responsibility for funds to anyone else, including financial institutions.
- Ensures funds are delivered, transported, and safeguarded consistent with DOD Financial Management Regulation 7000.14-R, Volume 5, Chapter 3, and applicable finance command policies and procedures.
- Signs a financial liability statement in the presence of the DO or deputy DO.
- May be subject to administrative actions or criminal prosecution.
- Coordinates with finance prior to and later on receipt of money on the potential for product of any classified documents during the CERP funds disbursement.
- U.S. warranted contracting office:
- Conducts formal training classes for PPOs.
- Provides written certificates of training.
- Awards contracts for all CERP projects over $500K.
- U.Due south. armed forces finance office:
- Is the location of the DO, DDO, and disbursing agent (DA):
- DO, DDO, or DA trains and briefs PAs on their duties and responsibilities.
- Exercise or DDO witnesses PA signing a fiscal liability argument.
- Funds, manages, and clears PA accounts
- Is the location of the DO, DDO, and disbursing agent (DA):
- The resources managing director supporting operations is the "become to" individual for CERP guidance.
Operation Metrics
CERP procedures for evaluating proposed projects to ensure spending CERP funds for the most beneficial projects volition consider:
- Firsthand do good to the local population.
- Sustainability of the project.
- Proper noun and authority of the local partner.
- Number of the local population engaged in the project.
- Number of locals benefitting.
- Executability of the projection (in terms of completion, operations, and sustainment of the project).
- Relationship to other, similar efforts such equally replicating other successful projects funded with CERP.
- Quantifiable measures of productivity or service improvements.
Special Commander'southward Emergency Response Program Situations
Special CERP situations range from different types of CERP-affiliated funding (such every bit the Iraqi-Commander's Emergency Response Plan [I-CERP] and Iraqi interim government [IIG]), to special uses of CERP (such as condolence and former detainee payments), or to special execution of CERP.
CERP-affiliated funding
I-CERP funding focuses on schools, water purification plants, health clinics, city planning facilities, roads, sewers, and irrigation.
IIG funds, also known every bit Development Funds for Iraq. These funds help the Iraqi people in the following areas:
- Security and law enforcement.
- Justice, public prophylactic infrastructure, and ceremonious society.
- Electric sector.
- Oil infrastructure.
- Water resources and sanitation.
- Transportation and telecommunications.
- Roads, bridges, and construction.
- Health care.
- Private sector evolution.
- Education, refugees, human rights, and governance.
Special uses for CERP:
- Condolence and battle damage payments
- Iraqi hero payments
- Former detainee payments
- Commander's pocket-size projects
- Micro-grants
- CERP projection ribbon cutting ceremony
Special execution of CERP includes the following:
- Advance, bulk funding for commander's minor-scale projects, condolences, battle damages, and detainee and Iraqi hero payments, just not for micro-grants.
- Execution past coalition major subordinate commands.
- Funding for not-operational surround owners.
See besides Appendix B, MNC-I CJ8, Money as a Weapons System Standing Operating Procedures, and Appendices B and C of this handbook.
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